I build production-grade n8n workflows that connect your CRM, databases, and SaaS tools — with OpenAI nodes for AI-powered decisions. Self-hosted or cloud. Remote for USA, UK, Germany & Australia.
From simple 3-node automations to complex 50-node workflows with AI decision-making, error handling, and database logging.
Sync leads between HubSpot, Close.io, Pipedrive, and your database. Auto-create deals, assign owners, trigger follow-up sequences, and log every touchpoint.
Extract data from PDFs, invoices, and attachments using OpenAI. Classify, parse, and route documents automatically — zero manual review for standard formats.
Real-time inventory sync across Shopify, WooCommerce, and your warehouse system. Auto-generate reorder alerts, low-stock reports, and supplier purchase orders.
Multi-step outreach sequences with OpenAI-personalized content. Triggered by CRM events, form fills, or webhook signals. Integrated with Gmail, Outlook, and SMTP.
Scheduled data pulls from APIs, databases, and SaaS tools. AI-formatted summaries delivered via Slack, email, or Google Sheets on your schedule.
Real-time Slack, email, or SMS alerts triggered by webhook events, database changes, API thresholds, or scheduled monitoring — with AI-generated summaries.
Most clients recoup the setup cost in the first month from Zapier savings alone.
| Feature | Self-Hosted n8n | n8n Cloud | Zapier (Pro) |
|---|---|---|---|
| Monthly cost (10k tasks/month) | ~$20 (VPS only) | $50 | $49–$299 |
| Monthly cost (100k tasks/month) | ~$20 (VPS only) | $150+ | $499+ |
| Custom code nodes | Yes | Yes | Limited |
| Data privacy (on your server) | Yes | No | No |
| AI / LLM nodes built-in | Yes | Yes | Limited |
| Unlimited workflows | Yes | Plan limited | Plan limited |
| Webhook execution speed | Instant | Instant | 15-min delay (free) |
Extracts awarded deals from CRM, parses PDF attachments with OpenAI, auto-creates structured project entries in the project management system — eliminating 2+ hours of daily manual work.
Complex multi-branch n8n workflow tracking stock across 3 warehouse locations, generating HTML inventory reports, and syncing data to Google Sheets in real time.
n8n + OpenAI pipeline that auto-generates securities disclosure risk candidates, scores them with a Vigilant Risk Score, and queues 50 investigation topics across 5 categories.
Self-hosting eliminates per-task pricing entirely. A $20/month VPS handles millions of workflow executions with zero additional cost. Clients with high-volume Zapier accounts typically save $400–$1,200/month and get better performance, more privacy, and no execution limits.
I've set up self-hosted n8n for clients in the USA, UK, Germany, and Australia — typically completed in 1–2 business days.
n8n can automate virtually any process involving data moving between tools. Common use cases: CRM-to-project syncing, AI-powered lead nurturing, inventory management, document processing, invoice generation, Slack notifications, and scheduled reports. It connects to 400+ apps natively and any REST API via HTTP nodes.
Simple n8n workflows (3–5 nodes, 2 integrations) typically cost $300–$600. Complex workflows with AI nodes, custom code, error handling, and multi-branch logic run $800–$2,500+. All projects are quoted at a fixed price upfront — no hourly surprises.
Yes. I've migrated dozens of Zapier Zap collections to self-hosted n8n. Most clients save $200–$800/month immediately after migration. I map each Zap, rebuild it with improved error handling, test every branch, and provide full documentation and a walkthrough video.
Every project includes a 2-week support window after handover for bug fixes and tweaks. For ongoing maintenance, monitoring, or new workflow additions, I offer retainer arrangements starting at 4 hours/month.
Yes. n8n has a native OpenAI node that connects to GPT-4, GPT-4o, Whisper, and DALL-E. I build AI-powered workflows that classify leads, generate email replies, extract data from documents, score opportunities, and take autonomous multi-step actions using n8n's AI Agent node.
Book a free 30-minute call. I'll scope your workflow, recommend self-hosted vs cloud, and give you a fixed-price quote within 24 hours.